Archiving
By most accounts, the vast majority of e-mail isn't legitimate: On any day, millions of the messages circulating around the Internet are simply spam or phishing attacks, and many carry viruses designed to infiltrate corporate in-boxes. Yet there are risks associated even with legitimate e-mail, and once such e-mail has made its way past antivirus and antispam filters into someone's in-box, the legal implications of subpoenas, the processes of e-discovery and government regulations - for example, those related to the Sarbanes-Oxley Act and Health Insurance Portability and Accountability Act (HIPAA) - become real considerations.
Corporate email is not only a mission-critical application, it is also a strategic reserve for business-critical information. As such, it has become an information storage and administrative management nightmare. Along with the benefits of momentary communication come risks and regulatory controls that make email retention a mandatory requirement for any organization.
As the amount of data organizations are storing continues to grow, so does the scrutiny around the security and proper use of that information. Thus, companies require the right technology to track what takes place in their environment and manage and consolidate their internal processes and systems, in order to ensure regulatory and audit compliance.
Systems
By using the correct GroupWise archive solution for your business you can proactively protect your organization from compliance breaches and respond quickly to legal discovery, open records and audit requests.
- Immediate ROI in terms of storage cost savings
- Enforceable acceptable usage policies
- Reduce corporate and executive exposure
- Dramatically reduce evidence discovery costs
- Protect intellectual property
- Improve employee education about risky behavior
- Improve chances of fast resolution of issues with proof of existence or non-existence of email data
- Reduce the time to process cases
- Increase integrity of information since transactions cannot be deleted from this database
- Take immediate or preventative action to reduce effect of breaches
- Perform detailed investigations of incidents with advanced searches on sender/receiver, subject line, even body text and attachments
- Improve productivity by enforcing the Email Acceptable Usage Policy
- Highly scalable solution scaleable to than say 2 million messages or 200 GB per day
- Flexible solution that works with virtually any email platform, potentially able to deal with an Instant Message product, meeting the potential future demand of supporting separate disparate systems
- Seamless integration with leading storage vendors
- Provides the tools to quickly and efficiently respond to litigation requests
- Provides risk management and reduces the risk of non-compliance fines
- No IT resources needed to supervise email
- NLP technology and open lexicon system to analyze emails, IMs and corresponding attachments
- Differentiate between corporate and personal email
- Protect the disclosure of proprietary information
- Improves service levels
- Reduces storage costs
- Scales to meet future requirements
- Supports virtually any email and IM platform and seamless integration with virtually any storage media
- Maintains integrity of emails and attachments
- Reduces use of PST/NSF files, which reduces any chance for lost data